The 2008 International Input-Output Meeting Seville

Participation. Guidelines

Audio/Visual Equipment

Every room is equipped with a PC connected to a LCD projector. The computers contain up-to-date software for the main presentation formats (PowerPoint, MS Office, PDF) and have USB connections for memory cards. You can either use your laptop or transfer your presentation onto the PC. Overhead transparency projectors will be provided as needed. Please make sure to arrive at your session at least ten minutes before its scheduled start. Before the session begins, all presenters should set up and test their presentation and the connection with the LCD projector.

Speaker Information

The location of your session is shown in the Abstracts section of the Conference Programme book. Please be on time for your session, check in with the session chair, and test the A/V equipment. Time your presentation to fit the allotted time (each session lasts 90 minutes, with equal time allotted for each paper in the session), allowing time for questions and audience participation. Presentations should be limited to key issues with a brief summary. Feel free to bring along copies of your paper to distribute or to provide a handout with related information.

Session Chairs

The role of the chair is to ensure the smooth execution of the session. Make sure to:

Contact the speakers before the session, to verify who will present and to pre-empt any technical problems.
Begin the session on time. Each session lasts 90 minutes, with equal time allotted for each paper in the session.
Keep presentations in the order shown in the programme, to allow participants to jump between sessions.
Introduce the speaker and the title of each presentation.
Express visually to the speaker how many minutes (10, 5, 2) are left, using either your hands or prepared cards.
Ensure that the presentations, including questions, do not overstep their time frame.
At the end of each presentation ask for questions and thank the speaker.